Administration Assistant / Receptionist
Position Title:Administration Assistant / Receptionist urgent needed
Reports to: Office Manager
Job Summary
Responsible for incoming calls on main switchboard, take messages, and make sure all visitors are taken care of in a timely manner while maintaining a pleasant and professional attitude. Managing essential office functions to ensure the smooth running of the office.
Essential Job Functions, Duties and Responsibilities
The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.
•Answer and forward calls coming through switchboard. Take messages when necessary.
•Greet clients and visitors. Notify appropriate parties of their arrival.
•Maintain schedules for all conference rooms, meeting rooms, training rooms, etc.
•Assist with the monthly reporting and invoicing.
•Coordination of administrative functions between offices and centres.
•Telephone and communication administration duties, including maintenance of group message systems and monitoring usage.
•Receive and route delivery of packages, faxes, letters, airline tickets, etc. to the appropriate office personnel.
•Assistance with the translation and production of various English documents and presentations.
•Type correspondence, meeting minutes, compile required documents in standard company format.
•Arrange for travel, hotel, and car reservations.
•Handle and/or administer confidential documents.
•Assistance with office management duties.
•Assist with the production of bi-lingual marketing collateral.
•Management of various marketing tools including web sites.
•Assistant with marketing and market research.
Working Conditions:
Standard Office Environment 100% of time
(login to check email address)
General Background and Minimum Requirements
•Chinese
•Bachelors degree
•Good English skills (written and spoken)
•Ability to respond to varying situations with professionalism and discretion, both over the phone and in greeting visitors and with associates.
•Must be comfortable working under pressure.
•Good Computer experience and capabilities.
•Good ability in planning, organizing and implementing work priorities.
•Proven ability to interact, develop and maintain a positive working relationship with personnel on all levels, both within the company and with clients.